Employment Opportunities


Position:                      Development & Administration Manager

Classification:            40-hours/week; Salaried, Non-Exempt

Reports to:                 Development Director



Purpose of Position

The primary purpose of this position is to provide support to the SPF organization, staff and board with development activities and administrative functions.

Job Responsibilities

Development & Fundraising (70% of time)

  • Overall SPF donor database administration including data entry, data maintenance, quality control, preparation of reports, donor acknowledgment
  • Process donor gifts, contributions and grant awards
  • Provide exceptional customer service to donors, members, board, public,
  • Manage tier B fundraising/stewardship events including pre-event planning, event implementation, and necessary post-event follow-up
  • Manage event registrations and payments; prepare and distribute event materials; assist with communications to/from donors, guests, board, sponsors, volunteers,
  • Assist Development Director with grant-writing and reporting
  • Assist Development Director with securing, training and managing volunteers for events
  • Assist Development Director with donor cultivation/stewardship activities and communications
  • Assist Development Director with donor communications such as quarterly news bulletins, digital communications, monthly e-newsletter, solicitations,
  • Assist Development Director with tier A fundraising events including pre-event planning, event implementation and necessary post-event follow-up
  • Assist Development Director with social media strategy, content creation and implementation

Administration Activities (30% of time)

  • Answer and refer telephone calls, greet visitors, and process mail
  • Prepare bank deposits, billings and checks for timely processing
  • Maintain office supply inventory and office equipment
  • Maintain branded materials inventory
  • Manage SPF’s annual calendar of events and publications
  • Manage Internal electronic filing systems
  • Manage organization support documents and forms
  • Gather and implement website content updates as needed
  • Organize board meetings and other meetings as requested
  • Maintain online board portal
  • Take board meeting minutes and prepare for distribution
  • Provide light office housekeeping

Other Duties as Assigned

  • Special projects, assignments and meetings may be required from time to time.

 Supervisory Responsibilities:

  • Supervise office and event volunteers, as required. 

Working Conditions:

  • Works in a typical office setting and requires long periods of sitting, typing and facing a computer monitor.  Occasionally called upon to work overtime or odd schedules.  Occasional lifting of boxes up to 50lbs. 
  • Occasional work outdoors in hot sun or cold and rainy weather along with walking in fields that may contain uneven ground and/or mud.  Out of office work includes meetings with donors, sponsors, volunteers, public, as well as Farm Tours and special events.
  • SPF office hours are 9:00am – 5:00pm, Monday – Friday.  Some evening and weekend work is required, typically with advanced notice.

Qualifications Required

  • Proficient in MS Word, Excel, PowerPoint, Publisher and Outlook
  • Demonstration of excellent written and verbal communication skills; attention to detail and accuracy; ability to multi-task in dynamic, fast-paced, environment; team player with strong organizational skills
  • Experience using donor management software (such as Donor Perfect) and special event software (such as Auction Tracker)
  • Experience with website management and various online communication applications
  • Excellent interpersonal and customer service skills
  • Ability to manage contributions and maintain confidentiality of information
  • Ability to interact professionally with all levels of staff, board, donors, volunteers, public
  • Ability to work independently and assume additional responsibilities as required
  • Ability to work a flexible schedule and overtime as necessary
  • Ability to prioritize and manage competing requests
  • Willingness to understand and support SPF’s mission
  • Non-profit experience preferred, but not required
  • Valid Washington State Drivers License

Salary and Benefits

$40K –$50K DOE.  Salary will commensurate with experience.  Benefits include a liberal sick leave and annual leave policy along with a monthly medical stipend and a 3% employer matching retirement program.

To Apply:

Please include a cover letter summarizing your qualifications, what you bring to this position and why you want to work for Skagitonians to Preserve Farmland, along with your resume.

Via email:        carolyn@skagitonians.org

Please include in subject line “D & A Manager Application”

Via mail:          Skagitonians to Preserve Farmland

Attn: Carolyn Radakovich

P.O. Box 2405

Mount Vernon, WA 98273